Stay South Wales (Stay Apartments Cardiff Limited)

By booking accommodation with Stay South Wales (Stay Apartments Cardiff Limited) you are agreeing to the following terms and conditions.

1. The Booking

1.1. Your booking is with Stay South Wales (Stay Apartments Cardiff Limited) (referred to as Stay South Wales (Stay Apartments Cardiff Limited) in these terms and conditions) which is a Limited Company registered in England and Wales, [12026186].

1.2. References to you or your are references to the person or organisation making the booking with Stay South Wales (Stay Apartments Cardiff Limited).

1.3. These terms apply to bookings made via the Stay South Wales (Stay Apartments Cardiff Limited) website, by email or telephone or in person with Stay South Wales (Stay Apartments Cardiff Limited) . Bookings made via Booking.com will be subject to Booking.com’s terms and conditions

1.4. Your booking is confirmed and a legal contract concluded once your payment has been successfully made. No booking is made or contract concluded when payment is declined or unauthorised.

1.5. You agree that the booking is for a short term stay for leisure, business or temporary purposes and does not give rise to an assured shorthold tenancy or lease and is an excluded agreement within the meaning of s.3A(7)(a) of the Protection from Eviction Act 1977.

1.6. Bookings can be for any length from one night up to three months (any bookings longer than 3 months must be agreed with company director). Bookings may be made at any time up to 9.00pm on the first night of your stay.

1.7. Bookings may only be made by a person aged 18 or above and there must be at least one person aged 18 or above staying in the accommodation.

1.8. You may not re-sell or re-assign your booking to any other person or organisation except with the express authority of Stay South Wales (Stay Apartments Cardiff Limited)

2. Payment and Cancellations

2.1. All payments shall be made by Credit or Debit Card, or bank transfer. Stay South Wales (Stay Apartments Cardiff Limited) do not charge booking fees or credit or debit card fees.

2.2. Full payment is required upon booking unless expressly agreed otherwise by Stay South Wales (Stay Apartments Cardiff Limited) .

2.3. The total price for your entire stay will be presented to you before you confirm your booking and make payment. Our pricing is dynamic and therefore the price for the same or similar accommodation may vary over time after your booking is made. This does not confer upon Stay South Wales any right to require additional payment where the price increases and does not confer any right on you to a discount if the price decreases.

2.4. Both Stay South Wales (Stay Apartments Cardiff Limited) and you may cancel the booking at any time up to 28 days prior to the first day of your booking with Stay South Wales (Stay Apartments Cardiff Limited) in which case a full refund will be made to you.

2.5. If you cancel the booking within 7 days of the first day of your booking then Stay South Wales (Stay Apartments Cardiff Limited) reserves the right to retain the full amount paid. Any refund will be at Stay South Wales (Stay Apartments Cardiff Limited) ’s entire discretion unless it is able to book out the accommodation to other guests, in which case it shall make a refund to you of your booking cost, less any difference in price where the replacement booking was off a lesser value.

2.6. Stay South Wales (Stay Apartments Cardiff Limited) reserves the right to cancel bookings within 7 days of the first day of the reservation where it is necessary due to reasons outside of Stay South Wales (Stay Apartments Cardiff Limited) ’s reasonable control or in the event of an overbooking due to delays or errors within the booking system. In the event of such cancellation the client will receive a full refund.

3. Your stay

 3.1. Check-in time is from [15:00] and check-out time is no later than [10:00], unless expressly agreed by Stay South Wales otherwise. Stay South Wales (Stay Apartments Cardiff Limited) may request an additional payment for early check-in or later check-out. Information on the check-in and check-out procedure and access to the accommodation will be provided separately.

3.2. Stay South Wales (Stay Apartments Cardiff Limited)provide serviced accommodation rather than a hotel or guest house service. Stay South Wales (Stay Apartments Cardiff Limited) do not provide meals or newspapers.

3.3. Included in your room/apartment will be linen and towels, shower gel and shampoo. A cleaning service is provided and further information is available on request.

3.4. You are responsible for the conduct of all persons staying within the accommodation and shall ensure that they comply with these terms and conditions. In particular you and your guests must not:

        3.4.1. Smoke in the premises. All rooms and common spaces in our accommodation is strictly non-smoking – you and other guests may only smoke outside of the premises.

        3.4.2. Bring any pets into the premises, with the exception of assistance dogs or unless expressly agreed by Stay South Wales (Stay Apartments Cardiff Limited);

        3.4.3. Bring any potentially dangerous or hazardous materials or equipment or illegal substances onto the premises;

        3.4.4. Tamper with any fire alarms or emergency equipment;

        3.4.5. Remove, damage or destroy any Stay South Wales (Stay Apartments Cardiff Limited)property;

        3.4.6. Use any technology provided by Stay South Wales (Stay Apartments Cardiff Limited) to download or access any unlawful or obscene material;

        3.4.7. Cause unreasonable disturbance to our other guests or any Stay South Wales (Stay Apartments Cardiff Limited) staff;

        3.4.8. Make excessive noise particularly after 11pm especially from TV’s and other electronic devices;

         3.4.9. Fail to return your room keys/fobs/cards at the end of your stay as, in the interests of security, we may have to replace the corresponding locks. 

4. Damage, theft and costs

 4.1. Stay South Wales (Stay Apartments Cardiff Limited)reserves the right to charge to the credit/debit card used for payment or any other card used to provide security in respect of:

        4.1.1. The cost of replacing or repairing any property of Stay South Wales (Stay Apartments Cardiff Limited) including furniture, upholstery, fittings, appliances or other fixtures and items which are damaged during your stay;

        4.1.2. The cost of replacing any items of property which are stolen from the accommodation during your stay

        4.1.3. Any breach of our non-smoking policy. A standard charge of £100.00 will be charged to your card where we find evidence of smoking within the accommodation to cover cleaning costs but we reserve the right to charge additional amounts to cover any damage caused by smoking

        4.1.4. Consumption, sale or misuse of any illegal substances or associated paraphernalia. A standard charge of £100.00 will be charged to your card where we find evidence of illegal substances within the accommodation to cover responsible removal and additional cleaning costs, but we reserve the right to charge additional amounts should there be reasonable requirement to do so

4.2. Such costs may be charged on check-out but Stay South Wales (Stay Apartments Cardiff Limited) reserves the right to apply such charges to your card at a later date where necessary.

4.3. Where Stay South Wales (Stay Apartments Cardiff Limited) is unable for any reason to apply such a charge against your credit/debit card then an invoice will be sent to you and which you agree to pay within 14 days of receipt.

4.4. Stay South Wales (Stay Apartments Cardiff Limited) will provide a receipt including a break-down of costs for all additional charges made to your credit or debit card.

4.5. Loss of Stay South Wales (Stay Apartments Cardiff Limited)property and other additional charges that could be incurred during your stay at the property are listed below:

– Lost keys – £150.00

– Lost apartment fob – £150.00

– Lost car park fob – £150.00

– Lost parking permit – £100.00

– Emergency Call out charge (outside working hours) – £150.00

– Excessive cleaning – £30.00 per hour

– Disruption / Noise complaints / Disruptive Social Gatherings – £100.00

– Late check-in (after 9pm until 11pm) – £40.00

– Late check-out – £25.00 (until 2pm)

– Extra late check-out – £50.00 (until 4pm)

– Early check-in – £25.00 (before 4pm)

5. Privacy, Data Protection and Credit/Debit Card Security

 5.1. Stay South Wales (Stay Apartments Cardiff Limited) processes information about you that you provide when making a reservation and/or upon check-in in accordance with our privacy policy. By providing this information you consent (on your behalf and on behalf of each member of your group) to such processing and you warrant that all information provided by you is accurate.

5.2. You should note that we are required by law to maintain a register of all guests’ names and nationality (to be taken on arrival) and to keep such details on file for at least 12 months from the date of arrival. In addition, for guests who are not of British, Irish or Commonwealth nationalities we are required to take details of your passport or other travel documentation and the address of your next destination.

5.3. For full details on how we collect, use and store personal data including the use of cookies please see our full privacy policy.

 5.4. We use a secure third party service to process card payments (stripe.com/gb). This service is PCI-DSS compliant and allows us to make charges to your credit and debit card in accordance with these terms. We do not make or store any copy of your card details in our own systems or elsewhere. You can read the privacy policy of the third party provider here: www.stripe.com/gb/privacy.

6. Complaints

 6.1. Stay South Wales (Stay Apartments Cardiff Limited) want to ensure that you have an enjoyable stay.

6.2. If you have a problem during your stay please talk to any member of staff who will be able to help you.

6.3. If Stay South Wales (Stay Apartments Cardiff Limited) are unable to informally resolve any complaint you have at the time of your stay then you may submit a formal complaint in accordance with this procedure. Formal complaints should be submitted in writing using the contact details below. Please provide as much information as possible in order that Stay South Wales (Stay Apartments Cardiff Limited) may properly investigate your complaint.

6.4. Your complaint will be dealt with by an appointed member of the Stay South Wales (Stay Apartments Cardiff Limited)management team. Stay South Wales (Stay Apartments Cardiff Limited) aims to respond to formal complaints within 2 days but if this will not possible Stay South Wales (Stay Apartments Cardiff Limited) will notify you of this and of when it expects to respond. Stay South Wales (Stay Apartments Cardiff Limited) will set out the outcome to your complaint in writing.

6.5. Stay South Wales (Stay Apartments Cardiff Limited) reserves the right to reject without further investigation any vexatious complaint or complaint made in bad faith.

 Email address:            hellostaysouthwales@gmail.com

 7. Limitation of Liability

 7.1. The liability of Stay South Wales (Stay Apartments Cardiff Limited)to you under these terms and conditions shall be limited to the total value of your booking (unless the Hotel Proprietor’s Act 1956 applies, in which case our liability will be limited to the maximum prescribed under that Act) except where such loss is caused by our negligence, in which case it shall be limited to any direct and reasonably foreseeable loss suffered by you.

7.2. Stay South Wales (Stay Apartments Cardiff Limited) shall not be liable in any circumstances to you for any consequential or indirect loss including loss of profit, data, management time, reputation or goodwill.

 7.3. Stay South Wales (Stay Apartments Cardiff Limited) shall not be liable for any damages or loss caused by conditions or events beyond its control including, but not limited to:

        7.3.1. Strike, lockout or other labour dispute affecting the employees of Stay South Wales (Stay Apartments Cardiff Limited);

        7.3.2. Acts of God;

        7.3.3. Natural disasters;

        7.3.4. Acts of war or terrorism;

        7.3.5. Act or omission of government, highway authorities or telecommunications carrier, operator or administrator;

        7.3.6. Delay in manufacture, production or supply by third parties of equipment or services required for the performance of the Services or production and supply of the Goods;

7.4. Nothing in this clause or these terms shall limit Stay South Wales (Stay Apartments Cardiff Limited) liability for death or personal injury or in respect of fraudulent misrepresentation.

8. Severability

 8.1. If any provision or provisions of these terms and conditions shall be held to be invalid, illegal, unenforceable or in conflict with the law of any jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

9. Waiver

 9.1. The failure of any party at any time to require performance of any provision or to resort to any remedy provided under these terms and conditions shall in no way affect the right of that party to require performance or to resort to a remedy at any time thereafter, nor shall the waiver by any party of a breach be deemed to be a waiver of any subsequent breach. A waiver shall not be effective unless it is in writing and signed by the party against whom the waiver is being enforced.

10. Entire Agreement

 10.1. These terms and conditions constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written.

11. Third party rights

 11.1. Nothing in this Agreement is intended to, nor shall, confer any rights on a third party unless expressly provided otherwise

 12. Jurisdiction

 12.1. This Agreement shall be construed in accordance with English Law and the Courts of England and Wales shall have exclusive jurisdiction in so far as any matter arising from this Agreement is required to be referred to a court of law.